Community Advisory Panels
Eagle Point Refinery
The Eagle Point Facility participates in the Mantua Grove Community Advisory Panel (CAP), beginning after Sunoco acquired the facility in January of 2004. The Mantua Grove CAP has 40 members comprised of representatives from area businesses, emergency officials and the community.
The CAP serves as an open discussion forum where members of the community, emergency officials and public officials can share information and concerns pertaining to the refinery/area. Topics of discussion include health, environmental and safety issues.
The Frankford Plant typically holds Community Advisory Council (CAC) meetings eight times per year. Three of these meetings are held jointly with the CAC from the nearby Rohm and Haas chemical facility. The CAC is a diverse group including community residents, Philadelphia HAZMAT, Fire and Water Departments, a local schoolteacher, the plant manager and other plant personnel as appropriate. A third-party facilitator runs the meetings and assists the CAC members with developing the meeting agendas.
The CAC formed a Shelter-In-Place subcommittee, led by the Philadelphia Fire Department's Hazardous Materials Administration Unit, that developed Shelter-In-Place guidelines for use during a major emergency or release and when conducting drills at local schools. The subcommittee's efforts led to an augmentation to the Philadelphia Fire Code Section 409, "Shelter-In-Place," which mandates that all Philadelphia schools practice shelter-in-place drills twice each school year.
The Haverhill (OH) Community Advisory Panel (CAP) is a joint effort between Sunoco (including both the Chemicals Haverhill Plant and SunCoke’s Haverhill facility) and DuPont. The CAP consists of about 20 members and includes nearby residents, representatives from adjacent businesses, local emergency management agency officials, health care professionals, educators, high school students, and retirees. Additionally, twice a year the Haverhill CAP has a joint session with the Dow Chemical/ Duke Energy CAP. The Haverhill plant manager, HES manager and HR manager represent Sunoco at the CAP and make presentations regarding plant operations and HES performance.
Prospective new industrial business leaders often present their proposed projects to the CAP to seek input on any community concerns. The CAP also offers a forum to community leaders to discuss community issues, not just those related to industry. The members view the industry representatives as community leaders.
The Haverhill Operations Manager represents Sunoco at all CAP meetings and functions. CAP members developed an educational shelter-in-place program consisting of a video and handouts, which is presented to local governments, schools, area fire departments and at county fairs. In addition, the CAP put together an educational video presentation on local plant products and their contribution to everyday life, similar to the American Chemistry Council's Essential2 information.
The 2009 goals include getting all CAP members to visit each sponsoring facility for tours and operational and HES briefings.
La Porte Plant
The Sunoco Chemicals La Porte Plant proudly serves on the Citizens Advisory Council to La Porte Industry (LPCAC), which is the largest multi-company CAC in the U.S. with 36 plant sites represented from La Porte, TX. Several years ago, the group decided being "big" meant that plants can learn from each other, not just from themselves, so improvements in performance could benefit the entire community. This approach is viewed as addressing the "continuous improvement" philosophy of Responsible Care. LPCAC conducts focused meetings each month and collects and analyzes industry information in the following areas: The Annual Safety Report; the Annual Emissions Report; and the annual Risk Management Plan (RMP) Risk Reduction Report. This year, in the wake of Hurricane Ike, the LPCAC provided a forum for community members and industry to share what was learned during the preparation, the storm and aftermath so we can all be better prepared when severe weather occurs.
LPCAC membership is very diverse. Members include teachers, students, retired plant workers, a mechanical engineer, a chemical engineer, an interior designer, the city emergency services director, a school public information officer, an environmental management professor, a social worker, a business leader, and a state representative's staff member, to name a few.
For the first time in LPCAC history, the plant managers did not represent their sites at the June CAC meeting. Instead, at the request of the community members, hourly workers attended from each site for a discussion about worker safety. The discussion was very well received and is expected to become an annual practice.
Two major topics of discussion in 2008 included a review of trends in air quality with a specific focus on benzene data collected by the Houston Regional Monitoring network, and a presentation from the Manager of the Texas Department of State Health Services Texas Cancer Registry. The presentation provided data regarding cancer rates and mortality in the zip codes that our Houston assets are located. The summary showed the observed vs. expected cases of specific cancers and revealed no statistically significant difference in the incidence in La Porte as compared to the rest of the state.
Marcus Hook Refinery
The Marcus Hook Refinery participates in the community-wide Environmental Advisory Council (EAC). EAC membership consists of citizens from Marcus Hook, Trainer, Linwood, as well as representatives from each of the 11 participating companies (including Sunoco). Additionally, representatives from the Pennsylvania Department of Environmental Protection (PaDEP), Delaware Department of Natural Resources & Environmental Control (DNREC) and other agencies participate from time to time. Monthly meetings are open to the public. The EAC's Agenda Committee develops the agenda for the meetings, as well as for educational and other related forums. Each month the Committee discusses environmental performance information for all area industries and reviews any events that occurred during the prior month. Also, DNREC and PaDEP discuss regulations and initiatives, such as NPDES permits, that are pertinent to all the industries.
The EAC elects its own officers. Meetings are run by the EAC Chairperson with a set format, including a public comment/question and answer period. Normally, highlights from the EAC meetings are shared at monthly Township and Borough meetings.
Sunoco's Neal (WV) Plant is a member of the Neal Plant Community Advisory Panel, a joint effort between Sunoco and Marathon Petroleum. The CAP’s 20 members include nearby residents, representatives from adjacent businesses, emergency responders, health care professionals, educators, high school students and retirees.
The plant manager represents Sunoco at the CAP and other staff members are occasionally asked to attend and make presentations. CAP members have worked with the local schools to conduct shelter-in-place awareness and training. The CAP also advocated for a local 911 system and worked with the local fire department to landscape its new firehouse.
The Philadelphia Refinery participates in the South/Southwest Philadelphia Community Advisory Panel (CAP), which the company established in 1996. The CAP's 18 members, including Sunoco, represent various neighborhoods, civic associations and community groups in South and Southwest Philadelphia, plus a local high school, all of which could be affected by the refinery operations. The number includes representatives of the Philadelphia Police and Fire Departments. Each member is encouraged to name an alternate who can fill in when necessary. However, to keep the channels of communication functioning smoothly, alternates are encouraged to attend all meetings. The group has grown over the years through invitation to local organizations whose neighborhood is not represented around the table, or whose work in the community would add to the diversity of the group. In addition, a new organization can request to be included in the CAP, and there is a process to address that request.
The CAP, whose meetings are led by the Philadelphia Facility Manager, meets each month, except August, at the refinery or at a member organization's location. All decision-making, including meeting agenda development, is achieved by consensus. In the beginning, meetings were facilitated by a third party, paid for by Sunoco. However, in late 2006, the group decided to forgo this approach for the foreseeable future. In the event such services are needed again, the CAP members have decided that they should be contracted on an as-needed basis. The refinery continues to provide administrative support for the group.
The Toledo Refinery Community Advisory Panel meets quarterly. Membership includes school administrators, business representatives, clergy, block watch organizations and hospital administrators from the surrounding area. Representatives of area emergency response departments and Toledo Environmental Services also participate. Sunoco's refinery manager — along with the health and safety, environmental, and public affairs managers — attend regularly, as does the refinery's union president. Discussion topics include emphasis on the safe, reliable, environmentally sound operations of the refinery. This continuous and open dialogue helps Sunoco maintain a relationship benefitting neighbors, employees and the future of the refinery.
The meetings are chaired by CAP members on an alternating basis. The agenda for the meetings is mutually agreed upon by the CAP and Sunoco. Administrative support is provided by Sunoco and includes sending out meeting notes and agendas, making reminder calls and arranging for speakers as requested by CAP members.
Every two years a Leadership Luncheon is held where the CAP "hosts" a meeting with the opinion leaders where various activities of the refinery are reviewed. The 2009 luncheon is anticipated to be a discussion of air quality and effect on breathing by an air expert and the refinery environmental manager.